NetMeeting 3.0 is built in to all copies of
Windows XP. However, it needs to be configured to use it.
To configure NetMeeting:
- Click Start and select Run:
- In Run box, type conf.exe and click OK
- In the NetMeeting window, click Next
- Fill in your name, email address, and location info, then click Next
- Click off "Log on to directory server when NetMeeting starts", then click Next
- Select the network connection you are using, then click Next (On campus, select Local Area Network)
- Select "Put a shortcut to NetMeeting on my desktop", and click Next.
- In Audio Tuning Wizard window, click Next.
- In Audio Tuning Wizard window, adjust the speaker or headphone volume and click Next.
- When finished adjusting settings, click Finish.
NetMeeting setup is now complete. NetMeeting will then start, and an icon will be displayed on the desktop. (During startup, if Windows XP Firewall attempts to block NetMeeting, click
Unblock.
The NetMeeting main window will then appear
Finding Your IP Address
Connections in NetMeeting are done through IP addresses.
You need to know your IP Address. To find out your IP Address:
- Click on Start button, select Run
- Type command and click OK
- In the window that appears, type ipconfig and press the Enter key
- Your IP Address will be displayed in the window (eg. 192.168.1.5) (Write down your IP Address)
- To close the window, type Exit and press the Enter key.
Alternatively, in the NetMeeting main window, click Help, then select "About Windows NetMeeting". Your IP Address will be displayed in the window.
Starting NetMeeting
You can connect individually or to a group.
To start NetMeeting:
- Click the NetMeeting shortcut icon on your desktop
The NetMeeting main window will appear.
Placing a Call
Click the Place Call button. Enter the IP Address of the person or meeting you want to connect to.
Receiving a call
When another person is calling you NetMeeting will display the following screen:
Click Accept to begin the call.
Hosting and Joining Meetings
To host a meeting:
- In the Call menu, select Host Meeting.
- In Meeting Name, type the meeting name or leave it set to Personal Conference.
- To monitor who joins the meeting, click the "Only you can accept incoming calls" check box.
- To restrict participants from inviting other people, click the "Only you can place outgoing calls" check box. and Click OK
Using Chat
With chat you can communicate with an individual or a group by text messaging. These conversations can be saved as a richtext file for later reference. Options such as "Whisper" mode allow private messages between the host and an individual during a group session. To open a chat session:
Click the Chat button.
Using Whiteboard
With
Whiteboard you can review, create and update graphic information. This option allows you to load saved Whiteboard pages into a conference by dragging and dropping the saved pages into the Whiteboard window. To open Whiteboard:
Click the Whiteboard button.
Sharing Programs
Shared Programs allows meeting participants to view and work on files together even if they do not have the program. Only one participant at a time can be in control of the shared program.
To share a program:
- Click the Share Program button.
- Select the program you wish to share.
- Choose who you want to share the program with.
- Click Share.
You can also share your
computer desktop in order to share your entire computer with participants. To stop sharing, click Unshare in the Sharing
dialog box.
Remote Desktop Sharing
Remote Desktop Sharing allows you to access a computer from another computer at another location. To use Remote Desktop Sharing, you activate it and then close NetMeeting.
To set up Remote Desktop Sharing:
- Under Tools on the menu bar, select Remote Desktop Sharing.
- In the Remote Desktop Sharing Wizard, click Next.
- In the Remote Desktop Sharing Wizard, click Yes, enable password-protected screen saver.
- Click Finish.
To activate Remote Desktop Sharing on the computer:
- Note the computer's IP Address .
- Under Call on the menu bar, select Exit.
To connect to the computer from a second location:
- Click the Call button in NetMeeting.
- In "To", type in the computer's IP Address.
- Type in your password.
The remote desktop will appear on the second computer.
To end Remote Desktop Sharing:
- On the computer being accessed, click Start.
- Select either Log Off or Turn Off.
Transferring Files
Files can also be transferred in the background while in a NetMeeting conference and can be sent either to an individual or a group.
To transfer a file:
- Click the Transfer Files button.
- Click the Add File button.
- Select the desired files.
- Choose the people you wish to send the file to (if you wish to send the file to everyone in the meeting, click All).
- Click Send All button to transfer the files.
Configuring Settings
To configure NetMeeting's video and audio options:
* Under the Tools menu, select Options.
The Options dialog box will appear.
For video settings:
* Select the Video Tab
To configure audio options:
* Select the Audio tab
Getting help
For help using Windows NetMeeting, select Help Topics under Help on the menu bar.
